8D Gate

Suppliers · Corrective actions · Excel

Supplier corrective action follow-up log: free Excel

For the actions you already asked suppliers for: one row per action with the due date, reminders sent, closure and the later effectiveness check. Overdue rows turn red, so you see which ones are worth a chase this week.

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Get the free supplier corrective action follow-up log

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Own structure and wording. Tested in LibreOffice. Advisory only.

How it differs from a SCAR or an 8D tracker

  • The SCAR template is the request you send.
  • The supplier 8D tracker follows the 8D steps of each case.
  • This log follows the actions after that: is each one closed on time, how often you had to remind, and did the later check show it worked.

Status per row

The status fills in from the dates. The due-soon window and the reminder count before a call are our own defaults on the Settings sheet; change them.

StatusWhen
OverdueNot closed and the due date has passed.
Due soonNot closed and due within the window (our own default: 14 days).
OpenNot closed, due later.
Set a due dateNot closed and no due date entered.
Effectiveness check overdueClosed, but the check date has passed without a check.
Waiting for effectiveness checkClosed, check date still ahead.
Set a check dateClosed and no date for the effectiveness check entered.
Enter check resultClosed, a check-done date is entered, but no result entered.
Not effective: worth reopeningThe check found the action did not work.
ClosedClosed and the check found it effective.

Rows with three or more reminders (our own default) show "many reminders: worth a call". Under the log you get counts per status and the oldest overdue in days. Counts only, no score.

Example (fictional)

Made-up suppliers, as of Wednesday 21 October 2026:

RefSupplierDue or closedRemindersStatus
EX-01Supplier AWed 30 Sep 20264Overdue, 21 days; many reminders: worth a call
EX-02Supplier BFri 30 Oct 20261Due soon
EX-04Supplier AClosed Wed 1 Jul 20262Effectiveness check overdue, 20 days
EX-06Supplier BClosed Thu 11 Jun 20263Not effective: worth reopening

Worth a check each week

  • Red rows first: overdue actions and overdue effectiveness checks.
  • Many reminders on one supplier: worth a call, not only another email.
  • Closed rows without a check date: set one when you close the action, not later.
  • A not-effective result: reopen the case and look at the root cause again.

Your own procedure and your customers decide how supplier actions are closed. The status is an aid for follow-up, not a decision about the supplier.

Related

Advisory template, in English. Not a customer decision.